Find A PhysicianHome  |  Library  |  myDownstate  |  Newsroom  |  A-Z Guide  |  E-mail  |  Contact Us  |  Directions
curve gif

ELECTRONIC RESERVES POLICY

The Library is establishing a new faculty copyright service which will adhere to the following procedures. Library staff will seek both permission and copyright for the faculty member.

  • All items will be posted to PRIME. It is the responsibility of the instructor to insure that a course exists for materials to be posted.
  • All items submitted to the Library must undergo the Copyright process.
  • All items must contain a notice of copyright.
  • Items accompanied by the appropriate form are easier to process and will be placed more quickly.
  • One clean photocopy of the requested material must be submitted no less than three business days (excluding weekends and holidays) before the time the material will be needed by students. Materials submitted later than that may not be available at the necessary time. Materials submitted in their original bound form (books and bound journals) will not be accepted. Original documents may be submitted electronically by the instructor.
  • NOTE: If you are submitting a Powerpoint or Word file, please indicate whether you want the materials posted in their original format or as pdf files. Absent instructions to the contrary, all materials will be posted as pdf files.
  • All items must either have a proper citation included or contain the appropriate material to create a proper citation.
  • At the end of the course period, materials may need to be removed from Electronic Reserve.

  • Instructor-Created Items

    Items created by the teacher (e.g. syllabi, class notes, slide presentations, assignments, sample exam questions) do not need to be submitted for copyright clearance. NOTE: If you are submitting Powerpoint or Word file, please indicate whether you want the materials posted in their original format or as pdf files. Absent instructions to the contrary, all materials will be posted as pdf files. Items created by other instructors or students MUST be accompanied by written permission of the person who created the materials.

    Journal Articles

    All articles from journals to which the Library has an electronic subscription will be linked to electronically. This will entail the students using the proxy server password rather than the course created password.

    After a one-time "fair use", scanned articles must be submitted for copyright clearance.

    The Library will attempt to obtain copyright clearance for journal articles. If there is a fee from the copyright holder, the funds will come from a central account set up in cooperation with the Library, ECT, and the Student Technology Fee Committee.

    In the event that the copyright holder does not give permission, the materials will be removed from electronic reserve.

    Books

    Books to which the Library has an electronic subscription will be linked to electronically. This will entail the students using the proxy server password rather than the course created password.

    After a one-time "fair use", scanned book chapters must be submitted for copyright clearance.

    The Library will attempt to obtain copyright clearance for book chapters. If there is a fee from the copyright holder, the funds will come from a central account set up in cooperation with the Library, ECT, and the Student Technology Fee Committee.

    In the event that the copyright holder does not give permission, the materials will be removed from electronic reserve.

    Copyright Free Materials

    All items within the public domain may freely be placed on electronic reserve.

    Items labeled "freely distributable" (e.g. review questions on accompanying software) may be freely placed on reserve IF written notice accompanies the material.

    The policy for placing books on reserve in the Library does not change with this document.

    Every effort will be made to accommodate instructors in a timely manner. Following the above guidelines, ensures rapid processing of materials.

    Questions/comments may be directed to Christopher Stewart, Assistant Director for Project Management at 270-7447 or cstewart@downstate.edu.